Located in Boston and the surrounding communities, Dana-Farber Cancer Institute brings together world renowned clinicians, innovative researchers and dedicated professionals, allies in the common mission of conquering cancer, HIV/AIDS and related diseases. Combining extremely talented people with the best technologies in a genuinely positive environment, we provide compassionate and comprehensive care to patients of all ages; we conduct research that advances treatment; we educate tomorrow's physician/researchers; we reach out to underserved members of our community; and we work with amazing partners, including other Harvard Medical School-affiliated hospitals.
These positions provide a variety of administrative functions to staff, faculty member/s or department/s. Uses various office software to produce reports, spreadsheets, presentations or other documents as needed. Requires knowledge of Institute policies and practices and may be required to interface with senior management, cross-organizations, internal and external customers and government and community officials which require considerable tact and diplomacy.
The Compliance Department Administrative Support Specialist II provides administrative support to Dana-Farber’s Compliance Department with a high level of independent functionality. The Specialist multi-tasks a number of Department priorities, maintains complex schedules and helps manage the Department. S/he is resourceful, a good problem solver and organized. Assures a steady completion of workload in a timely manner, takes a proactive approach to managing calendars, workflows and projects. The work is approximately 70 percent calendar management/scheduling (and other routine administrative support services) for the five compliance staff members and 30 percent project-based work for the staff and the Department. The Specialist is efficient and comfortable being a member of a team. The Specialist must be proficient in Microsoft Outlook and will use various office software to produce reports, spreadsheets, presentations or other documents as needed. Requires knowledge of Institute policies and practices and is required to interface with senior management, cross-organizations, internal and external customers and government and community officials which require considerable tact and diplomacy. The Specialist will work in close collaboration with administrative support within the Office of General Counsel and many other Departments throughout the organization. The Specialist provides administrative assistant support for the five compliance staff members, but the Department is likely to grow in size over time.
Bachelor’s degree required and/or a minimum of 5-8 years relevant experience, preferably in a Compliance Department, hospital or legal department. Excellent written and oral communication skills required, along with an expert knowledge of computer applications, including all Microsoft applications (mainly, Outlook, PowerPoint, Visio and Excel). Critical thinking skills necessary, along with the ability to identify Institute resources within the Institute and take a proactive approach to problem solving. Demonstrated ability to coordinate complex projects and other assignments. Operates with autonomy, collaborates with others and leads effectively and efficiently.
KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:
Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other groups as protected by law.