Development Assistant, Running Programs

Location US-MA-Brookline
Job Posted Date 4 weeks ago(1/25/2018 10:10 AM)
Job ID
2018-9565
Category
Development/Fundraising
Type
full time
Grade
17

Overview

Located in Boston and the surrounding communities, Dana-Farber Cancer Institute brings together world renowned clinicians, innovative researchers and dedicated professionals, allies in the common mission of conquering cancer, HIV/AIDS and related diseases. Combining extremely talented people with the best technologies in a genuinely positive environment, we provide compassionate and comprehensive care to patients of all ages; we conduct research that advances treatment; we educate tomorrow's physician/researchers; we reach out to underserved members of our community; and we work with amazing partners, including other Harvard Medical School-affiliated hospitals.

 

Responsibilities

GENERAL SUMMARY:

Dana-Farber Running Programs (RP) manages fundraising and training programs for individuals and teams in conjunction with several major road races including the Boston Marathon®, the Falmouth Road Race, and the B.A.A. Half Marathon®. In fiscal year 2017, the RP staff supported nearly 2,000 runners and race organizers in raising $8 million for cancer research and patient care at Dana-Farber by: participating on one of our official teams; running the race of their choice; or organizing a road race to benefit Dana-Farber and the Jimmy Fund.

 

Position and Responsibilities Summary

The Running Programs (RP) Development Assistant is an integral member of an eight-person team of professionals responsible for raising funds through running and similar athletic events to advance the mission of Dana-Farber Cancer Institute and the Jimmy Fund. This position provides administrative support to the Assistant Director and Development Officer responsible for Falmouth, the B.A.A. Half Marathon, and the Jimmy Fund 5K & Fun Run (new in FY’18), with additional responsibilities as needed in support of other RP programs and projects. The position involves extensive interaction with RP colleagues and external constituents to achieve a Business Unit fundraising goal of $8.161 million in FY2018.

 

Embody Dana-Farber’s Core Values: Impact; Excellence; Compassion & Respect; and Discovery every day. Add value to the Dana-Farber community by seeking opportunities to collaborate across the Institute. Foster an ethical, positive, results-oriented culture founded on open communication. 

 

Responsible for assisting the entire Division with reaching financial goals.

 

PRIMARY DUTIES AND RESPONSIBILITIES:

Revenue

  • Support RP colleagues in raising $3.78 million through DFMC ($5.75 million program goal), B.A.A. Half ($850K program goal), RAR ($225K program goal), and Jimmy Fund 5K ($168 program goal) plus additional prospect/participant cultivation, stewardship, visits, and other outreach.

 

Prospect/Participant Support

  • Team Member Recruitment and Registration – Respond to inquiries about RP team and RAR program participation requirements and application/registration processes, and handle registrations, including inaugural Jimmy Fund 5K.
  • Fundraiser Liaison – Offer encouragement and fundraising ideas to RP participants, provide timely information and reminders, and answer any questions as needed.
  • Third-Party Events - Assist RP participants with TPE concepts, approval, and compliance, including preparation and presentation of TPE webinars for fundraising event/project organizers.
  • Runner Billing – Assist with follow-up to delinquent participants as needed.
  • Prospect Outreach – Conduct and record 6 donor visits annually.

Event Management

  • Event Management System - Use in-house system to plan and track project tasks and accountability.
  • Website Upkeep – Assist with content creation and posting, and maintain bulletin boards.
  • Team Meetings – Assist with organizing in-season team meetings and activities.
  • DFMC Pasta Party – Handle invite list, invitations, RSVPs, seating, and related special requests.
  • Boston Marathon - Assist with extensive preparations, activities, and event logistics during Boston Marathon week in April. On-site attendance required.
  • Jimmy Fund 5K – Support Assistant Director and Development Officer in orchestrating all logistics.

 

Administration

  • Mailings – Organize and assemble multiple large mailings of participant materials.
  • Gift Acknowledgment – Assist with writing donor acknowledgment letters.
  • Gift Processing – Deposit gifts and handle participant/donor inquiries, matching gifts, and lockbox courier.
  • Prospect Assignments – Handle assignments of individual and corporate $1K+ donors to appropriate staff.
  • Data Upkeep – Maintain prospect records in central database.
  • Division Reception – Cover Development/Jimmy Fund front desk as assigned.
  • Business Unit Phone Hotline/Emailboxes – Cover as assigned.
  • Business Unit Support – Perform other event/administrative tasks and projects as needed, for both RP and other business units.

SUPERVISORY RESPONSIBILITIES:

Reports to Assistant Director, Running Programs responsible for RAR and TPEs. Collaborates closely with other Business Unit staff for specific projects. Seeks major decision-making authority from Assistant Director or project supervisor. Excellent judgment and independent decision-making on day-to-day tasks are required for dealing with prospects, including event participants, donors, and volunteers, as well as Institute trustees, senior staff, and other colleagues. Extreme sensitivity needed when handling confidential information.

Qualifications

MINIMUM JOB QUALIFICATIONS:

Associate degree and/or administrative training degree required, Bachelor’s degree preferred. 0-2 years of administrative experience.

 

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:

Superior verbal and written communication and organizational skills. Detail-oriented, independent worker with proven good judgment able to juggle multiple projects in fast-paced environment. Strong commitment to tactful , diplomatic customer service. Strong knowledge of Microsoft Office Suite required. Working knowledge of prospect management software (such as Blackbaud Sphere and Pledgemaker/ClearView) preferred.

 

PATIENT CONTACT:

No.

 

WORKING CONDITIONS:

Work station located in typical office setting. Some travel and evening/weekend and overtime work required. Some lifting required for events. Some use of personal vehicle for business purposes may be requested.

Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other groups as protected by law.

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