Department Administrator I - Hematologic Neoplasia Division

Location US-MA-Boston
Job Posted Date 1 month ago(1/22/2018 4:54 PM)
Job ID
full time


Located in Boston and the surrounding communities, Dana-Farber Cancer Institute brings together world renowned clinicians, innovative researchers and dedicated professionals, allies in the common mission of conquering cancer, HIV/AIDS and related diseases. Combining extremely talented people with the best technologies in a genuinely positive environment, we provide compassionate and comprehensive care to patients of all ages; we conduct research that advances treatment; we educate tomorrow's physician/researchers; we reach out to underserved members of our community; and we work with amazing partners, including other Harvard Medical School-affiliated hospitals.


The Hematologic Neoplasia Division is one of the largest divisions within the Department of Medical Oncology of the Dana-Farber Cancer Institute. The Division includes 49 faculty, 27 research scientists, and 87 research fellows as part of 22 independent investigator-led laboratory groups.  The division occupies 36,000 square feet of wet lab space with $40 million dollars of external grant funding. In the Hematologic Neoplasia Division, physician-scientists and staff primarily study blood cancers including leukemia, lymphoma and myeloma and the immune responses required to eradicate blood cancers and other types of tumors. HN faculty are both physician-scientists and basic researchers and are members of the Department of Medicine at Harvard Medical School.





The Hematologic Neoplasia (HN) Department Administrator will work closely with the Division Chief, faculty and division/department administrative staff to manage the daily operations, financial matters, research grants and personnel issues of both faculty and staff. This position will work with the Division’s DGMS Managers to oversee all matters related to grants (pre and post award), as well as overall portfolio management from all sources of funding (federal, non-federal, gifts, and institutional). Portfolios include all external grant funding for 30 additional faculty members within the Disease Centers of Hematologic Malignancies. The HN Department Administrator will be responsible for $73 million in total current research funding from all sources. The successful candidate must share the faculty and staff’s passion for and commitment to cutting edge research that will benefit patients with blood cancers.


Overall Management and Operations

  • Manage and coordinate all administrative, financial, strategic planning, and operational aspects and efforts across the division.
  • Develop and oversee all day-to-day operations, including maintaining current policies and procedures, for the Division. 
  • Identify and resolve operational issues within the division.
  • Work with Division Chief to plan and implement division activities that promote scientific and intellectual interactions.
  • Assist Division Chief and appropriate division and department personnel to identify, coordinate, and manage relationships/projects with Industry.
  • Coordinate all division activities to support the scientific and operational activities of the group.
  • Monitor the operational and financial performance of the division on an ongoing basis, appropriately address performance issues, and monitor performance metrics.
  • Coordinate and triage administrative and operational requests to appropriate parties.
  • Provide or identify staff support for division meetings.
  • Coordinate with Department Research Operations and Strategic Planning personnel to ensure appropriate space for all division equipment, staffing, and new initiatives.
  • Work with appropriate staff and departments to address lab moves and renovations.

Financial Management

  • Manage and monitor the overall financial performance of the division on a regular basis.
  • Work with department and division financial personnel to create and regularly monitor annual division budgets. 
  • Work with department and division financial personnel to provide monthly financial reports for the division chief and division investigators.
  • Create quarterly financial reports for division chief.
  • Work with division members and department leadership to determine ongoing and future staffing, capital, and financial needs for the division.
  • Work with division and department sponsored research personnel to oversee and coordinate grant activities for the division (pre-award and post-award) and to prepare regular updates/reports for the division members.
  • Oversee the requisitioning/purchasing of all division supplies and capital needs.

Personnel Management

  • Manage all administrative and operational staff for the division
  • Coordinate and assist with management of support staff (e.g., grants management specialists, financial managers, etc.) with Department Administrators and other Division Administrators/Business Managers.
  • Coordinate resources with faculty to address personnel issues within labs.
  • Conduct annual performance evaluations for division administrative personnel.




The Department Administrator should have the following qualifications and experience:


  • Bachelor’s degree required, advanced degree preferred.
  • Minimum of five to seven years business management experience in a scientific or health care setting, with demonstrated project management, financial management and staff management experience. 
  • Proven ability to develop and manage annual budgets in excess of $73 Million.  Strong understanding of grants management requirements and process.
  • Demonstrated ability to work independently and “manage up”. Proven ability to follow through and complete projects with minimal supervision.
  • Exceptional project management and organizational skills, with the demonstrated ability to drive multiple concurrent projects to completion.
  • Ability to meet various deadlines and to effectively work with diverse groups of people in an environment of frequently changing priorities and deadlines.
  • Ability to set priorities, make decisions and implement changes.
  • Strong, quantitative, analytic and problem-solving skills to evaluate all aspects of the situation and make appropriate and timely decisions. 
  • Ability to learn and absorb information quickly, to anticipate needs, and to develop and implement long-range plans as well as solve problems within existing guidelines.
  • Demonstrated ability to directly manage large teams of administrative and technical personnel.
  • Superior leadership, communication, facilitation and customer-service skills.
  • Ability to work closely and effectively with all levels of the organization.
  • Overall flexibility and focus on successfully supporting DFCI Faculty.
  • Scientific background/ understanding of research environment is also extremely helpful.

Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other groups as protected by law.


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