Senior Development Assistant, Gift Planning

US-MA-Brookline
1 week ago(1/10/2018 12:37 PM)
Job ID
2018-9365
Category
Development/Fundraising
Type
full time
Grade
18

Overview

Located in Boston and the surrounding communities, Dana-Farber Cancer Institute brings together world renowned clinicians, innovative researchers and dedicated professionals, allies in the common mission of conquering cancer, HIV/AIDS and related diseases. Combining extremely talented people with the best technologies in a genuinely positive environment, we provide compassionate and comprehensive care to patients of all ages; we conduct research that advances treatment; we educate tomorrow's physician/researchers; we reach out to underserved members of our community; and we work with amazing partners, including other Harvard Medical School-affiliated hospitals.

Responsibilities

GENERAL SUMMARY:

The Senior Development Assistant provides administrative support to the Assistant Vice President (AVP), Gift Planning and Assistant Director, Gift Planning, Marketing (AD). It involves coordinating and tracking numerous activities for the Gift Planning (GP) team, reporting, budgeting, and managing a variety of projects, both programmatic and donor based. In addition, it provides significant support to the AD in implementing the team’s marketing program, including managing mailings lists, tracking, and invoicing.

 

Embody Dana-Farber’s Core Values: Impact; Excellence; Compassion & Respect; and Discovery every day. Add value to the Dana-Farber community by seeking opportunities to collaborate across the Institute. Foster an ethical, positive, results-oriented culture founded on open communication. 

 

PRIMARY DUTIES AND RESPONSIBILITIES:

  • Generate Weekly Updates, Monthly Revenue, and Quarterly Accountability Reports: a comprehensive summary of GP revenue, expected value, visits & activities, and collaboration compared year over year;
  • Assist AVP with crafting the team’s annual budget, managing it throughout the year, and assisting with midcourse corrections;
  • Assist AVP with organizing, formatting, and preparing the annual operating plan;
  • Assist AVP with compiling results and analysis for the Year End Report;
  • Assist with planning, budgeting, and implementing GP’s annual marketing mix, which involves print mail, digital, advertising, and website management;
  • Work on a variety of related marketing projects, including managing mailing lists requests, invoicing, tracking and coding;
  • Assist with reporting and analyzing website activity and inquiries we receive organically, through other business units, and through marketing materials to gauge best practices;
  • Assist AVP and AD with prospect management, including scheduling visits, prospect pool clean-up and reassignments, and coordinating follow-up material, including proposals, welcome letters, acknowledgments, and awards;
  • Develop a working knowledge of the Clearview system, Luminate/Sphere, JasperSoft/Business Objects, and PG Calc
  • Create/maintain organizational and management systems and databases;
  • Coordinate and schedule a variety of meetings for the AVP, GP team, the Division, and Institute colleagues, including individual weekly staff meetings, annual summer retreat, and planning meetings;
  • Manage travel arrangements for out of state donor visits and conferences, which can include booking and confirming flights and accommodations;
  • Submit expense reports and order various office supplies;
  • Compose, type, and mail/fax correspondence, memos, and reports; and provide back-up support to the GP 800# and team inbox;
  • Deposit checks in compliance with Gift Processing and office protocols;
  • Steward a defined set of donors through phone calls, emails and handwritten notes;
  • Provide guidance and direction for two Development Assistants when needed;
  • Responsible for assisting the entire department, including other business units, to reach financial goals;

 

SUPERVISORY RESPONSIBILITIES:

Reports to Assistant Vice President, Gift Planning and Assistant Director Gift Planning, Marketing providing additional support for Gift Planning team. Independent decision-making on day-to-day tasks and good judgment is required for dealing with Institute donors, trustees, and senior staff and confidential information.

Qualifications

MINIMUM JOB QUALIFICATIONS:

Associate degree and/or administrative training degree required. 1-3 years of administrative experience.

 

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:

Excellent written and verbal communications skills are necessary with a strong orientation to customer service. Superior organizational skills, attention to detail, and ability to manage a variety of projects are key. Demonstrates leadership and self-starting attitude with the ability to work independently as well as part of a team and work with a variety of personalities. Ability to work with Trustees. Solid computer skills and competency in Microsoft Office Suite products is absolutely necessary. A high degree of confidentiality must always be exercised.

 

PATIENT CONTACT:

No.

 

WORKING CONDITIONS:

Workstation located in typical office setting. Some over-time or weekend work may be required. Some use of personal vehicle for business purposes may be required.

 

Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other groups as protected by law.

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