Dana-Farber Cancer Institute

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Administrative Support Specialist I - Breast Oncology Clinical Research Group (20 Hours, P/T)

Administrative Support Specialist I - Breast Oncology Clinical Research Group (20 Hours, P/T)

Job ID 
Administration Support/Customer Service
part time
Job Posted Date 

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Located in Boston and the surrounding communities, Dana-Farber Cancer Institute brings together world renowned clinicians, innovative researchers and dedicated professionals, allies in the common mission of conquering cancer, HIV/AIDS and related diseases. Combining extremely talented people with the best technologies in a genuinely positive environment, we provide compassionate and comprehensive care to patients of all ages; we conduct research that advances treatment; we educate tomorrow's physician/researchers; we reach out to underserved members of our community; and we work with amazing partners, including other Harvard Medical School-affiliated hospitals.

The Breast Oncology Center (BOC) is currently recruiting for an Administrative Support Specialist to work directly with the BOC Clinical Research Group.  The Administrative Support Specialist will report directly to the Associate Director for Clinical Research and will be responsible for providing administrative support to the Clinical Research group; in particular the Regulatory Coordinators.  The Administrative Support Specialist will be responsible for organizing and tracking IND safety reports for multiple investigational drugs and handling paperwork associated with adding/removing personnel across various investigational drug trials.  The Administrative Support Specialist will assist with other administrative tasks as needed. 




  • Responsible for light typing, basic document preparation, data entry, and may handle mass mailing projects.
  • Responsible for scheduling meetings for individuals supported, including conference room scheduling.
  • Responsible for ordering of supplies and ensures equipment is maintained
  • Answers phones and directs calls to appropriate parties.
  • Responsible for general office duties such as copying, filing, faxing, sorting mail, greeting visitors and maintaining the cleanliness of office area. 
  • Perform duties related to other special projects as required.
  • May be responsible for coordinating departmental group meetings and Site Initiation Visits (SIV)
  • Prepares general correspondence, letters of recommendations, creates Excel spreadsheets, revises existing PowerPoint presentations and maintains biosketches, CVs, medical and nursing licenses, and other training/certifications for the Breast Oncology group.
  • Prepares monthly expense reports, performs Pcard reconciliations, processes requests for vendor payments and creates invoices.
  • Responsible for completing and circulating protocol signature pages, delegation of authority logs, protocol training, etc. either via ECHOsign or paper form.
  • Responsible for tracking and circulating IND Safety Reports for Investigational products used within Breast Oncology to the Principal Investigator.
  • May be responsible for website maintenance (protocol tracker) as needed.
  • May be responsible for submitting clinicaltrial.gov updates


  • Bachelor's degree preferred
  • Minimum of 3-5 years relevant experience working in a medical or scientific research setting or comparable technology-oriented business environment is preferred.
  • Excellent written and oral communication skills.
  • Knowledgeable of computer applications including Microsoft Office, Microsoft Outlook, and Excel. 
  • Strong customer service skills and the ability to interact professionally with peers, leadership and external contacts.
  • Must posses the ability to maintain confidentiality and pay attention to detail.
  • Excellent ability to organize, prioritize and follow-through. 


Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other groups as protected by law.

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