Dana-Farber Cancer Institute

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Sr Manager, Admissions and Registration

Sr Manager, Admissions and Registration

Job ID 
2017-7554
Location 
US-MA-Boston
Category 
Registration and Admissions
Type 
full time
Grade 
24
Job Posted Date 
8/15/2017

More information about this job

Overview

The Senior Manager of Admissions and Registration for the Access Managment department oversees and assumes responsibility and accountability for the 24-hour day-to-day operations of inpatient and outpatient registration, including patient pre-registration, insurance verification and face-to-face interviews.    The Sr. Manager is responsible for providing a patient-welcoming environment and coordinating an efficient patient flow for patients and families. He/she ensures that regulatory requirements aligned with registration and admissions are met.

 

 

The Sr. Manager tracks and trends performance and productivity of staff, identifying quality and productivity enhancement projects that align with departmental and Institute goals.  He/she is fluent in department tools / systems, ensuring pursuit of efficiencies and best practices, appropriately participating in the governance and change processes.  The Sr. Manager is directly involved in implementing new initiatives and performs high-level project scoping, planning, testing, implementation and monitoring.  The Sr. Manager provides ongoing training and education and assumes responsibility for staffing, problem solving, and leading by example. He/she participates in preparing the department annual budget and performance goals.

Responsibilities

  • Direct management responsibility of patient registration and admissions related activities, such as patient pre-registration, insurance verification, face-to-face interviews, and third-party payer approvals for admissions.
  • Ensures appropriate communications and hand-offs to other Institute departments, including those aligned with upstream and downstream activities.
  • Develops team-specific goals which align with the Access Management department’s goals and the Institute's overarching principles and goals.
  • Reviews team-specific workflows with Managers, Supervisors and Coordinators to confirm business objectives are met, assumptions are accurate, limitations are minimized, and enhancement opportunities are identified.
  • Responsible for ensuring patient insurance verification minimizing the Institutes financial risk on an average monthly net revenue of $77M.
  • Promotes effective partnerships with staff, patients, and families.
  • Leads quality improvement projects focused on improving customer satisfaction, staff satisfaction, and achieving departmental performance goals.
  • Resolves escalated team and department issues by collaborating with appropriate internal and external point persons to initiate and orchestrate valued change.
  • Conducts regular team meetings for purposes of education, updates and feedback inquiries.
  • Assist in planning and co-chairs the quarterly, department-wide staff meetings and proactively offers to prepare and conduct innovative educational update sessions for the group.
  • Document work items in progress, final workflows and appropriate policies and procedures.
  • Works collaborate with Clinical Providers, Clinical Support Managers, Directors, Administrators and Senior Leadership within the Institute as well as outside business partners including PeC, BWH, CHB, third party payers and vendors.
  • Assists with planning and implementing new initiatives.
  • Ensures new and established staff complete Epic required training and participate in refresher and skill enhancement training as needed.
  • Monitors staffing resources and ensures adequate coverage for required duties.  Establishes work priorities and staff assignments.
  • Completes staff performance reviews in accordance with Institute's policies and productivity metrics.
  • Steward of DFCI culture
  • Performs other duties as assigned

SUPERVISORY RESPONSIBILITIES:

Responsible for supervision of 3-5 direct reports and 24 indirect reports.

Qualifications

Bachelor’s degree strongly preferred. Will consider candidates with a minimum of 8 years Patient Registration/Revenue Operations experience in lieu of a degree. Prior managerial experience required.  Knowledge of Government sponsored, Commercial and Third Party Liability Medical Insurance, hospital and/or physician registration operations.  Knowledge of patient registration/scheduling systems and related applications required – Epic, NEHEN, Zirmed systems experience preferred.

 

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