• Grants Management Specialist

    Location US-MA-Boston
    Job Posted Date 2 months ago(11/19/2019 8:55 AM)
    Job ID
    Research Administration
    full time
    Location : Address
    450 Brookline Ave
    Location : City
  • Overview

    Dana-Farber Cancer Institute (DFCI) is committed to providing outstanding departmental management to DFCI faculty engaged in research. The purpose of the Departmental Grants Management Specialist (DGMS) is to provide support to faculty preparing grant applications (Sponsored Research) and managing finances of the faculty portfolio after the award (Finance).


    Sponsored Research includes discovering funding opportunities, reviewing sponsor eligibility and application requirements and being responsible for the entire award application excluding scientific content. 


    Finance includes managing accounts associated with grants, gifts, clinical trials, strategic centers, and other types of funding. This position provides financial oversight, guidance, analysis and support to faculty.  This role will also support faculty by working with Human Resources to coordinate the recruitment and onboarding of laboratory staff. 


    This is an exciting opportunity for the appropriate candidate to foster professional and supportive working relationships with faculty and colleagues throughout the Institute.  In addition to the grant management responsibilities described above, the position will also include special projects within the department and across departments as they arise.


    Sponsored Research (Pre- Award)

    • Develops budgets and budget justifications for award proposals.
    • Proactively works with faculty and/or professional staff to identify funding opportunities and prepare applications for grants in compliance with sponsor guidelines and Institute standards for excellence and timeliness.
    • Responsible for the timely and accurate completion of entire proposal (excluding scientific content) for accuracy, presentation, and compliance.
    • Responsible for oversight of grant submittal process, including monitoring the application review process and submitting supplemental information.
    • Works with faculty to review summary sheets and plan responses/revised applications, if applicable, and complete any JIT or program requests.
    • Assists with all progress reports and ensures compliance and responsiveness with sponsor guidelines and requests.

    Finance (Post- Award)

    • Upon award, finalizes the budget and works with Grants & Contracts and Research Accounting to get the award set up properly in a timely manner.
    • Reviews Notice of Award for any budgetary or other restrictions/requirements. Works with faculty to assure understanding of reporting and other requirements of PI.
    • Reviews budget adjustments, restrictions, required responses with faculty and ensures a timely response to the sponsor. 
    • Manages budget spending to guidelines, monitoring and reviewing allocation of research funds, grant balances and charges, ensuring appropriate use of funds under investigator control, both in terms of sponsor/external regulations and Institute policy.
    • Calculates overhead and fringe benefit charges; purchases equipment; ensures payment of salaries; and generates spreadsheets.
    • Compiles and analyzes fiscal data; develops updates, disseminates accurate and complete financial information to ensure compliance with all requirements of externally funded programs, performs related duties as assigned.


    • Bachelor's degree required and 5-8 years of experience.
    • Sponsored Research (Pre- Award) experience is preferred but not required. This includes but is not limited to:
      • Understanding sponsor guidelines and helping investigators adhere to them when applying for grants.
      • Ensuring that all parts of the grant (excluding scientific content) are correct prior to submission.
    • General accounting or grants accounting experience preferred but not required. This includes but is not limited to:
      • Expense tracking and budgeting
      • Financial projections
    • Maintains professional demeanor at all times.
    • Attention to detail.
    • Ability to work both independently and within a team environment.
    • Excellent organizational and project management skills.
    • Must have excellent communication skills (written and verbal) and be able to work with a wide variety of faculty and staff.
    • General computer skills include working with MS Word, MS Excel, and MS Outlook. PeopleSoft experience is a plus.
    • Ability to proactively set priorities and multi-task.
    • Meets high service excellence standards.

    Located in Boston and the surrounding communities, Dana-Farber Cancer Institute brings together world renowned clinicians, innovative researchers and dedicated professionals, allies in the common mission of conquering cancer, HIV/AIDS and related diseases. Combining extremely talented people with the best technologies in a genuinely positive environment, we provide compassionate and comprehensive care to patients of all ages; we conduct research that advances treatment; we educate tomorrow's physician/researchers; we reach out to underserved members of our community; and we work with amazing partners, including other Harvard Medical School-affiliated hospitals.

    Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other groups as protected by law.


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