• Officer, Boston Marathon® Jimmy Fund Walk

    Location US-MA-Brookline
    Job Posted Date 4 weeks ago(9/20/2019 2:39 PM)
    Job ID
    2019-17065
    Category
    Development/Fundraising
    Type
    full time
    Grade
    19
  • Overview

    Located in Boston and the surrounding communities, Dana-Farber Cancer Institute brings together world renowned clinicians, innovative researchers and dedicated professionals, allies in the common mission of conquering cancer, HIV/AIDS and related diseases. Combining extremely talented people with the best technologies in a genuinely positive environment, we provide compassionate and comprehensive care to patients of all ages; we conduct research that advances treatment; we educate tomorrow's physician/researchers; we reach out to underserved members of our community; and we work with amazing partners, including other Harvard Medical School-affiliated hospitals.

    Responsibilities

    GENERAL SUMMARY:

    The Officer provides support to the Associate Director of marketing and communications. In addition, the Officer works to recruit, cultivate, retain, and recognize volunteers in the Boston Marathon® Jimmy Fund Walk and recruits, stewards, and recognizes Third Party Events that support the Boston Marathon® Jimmy Fund Walk.

     

    Embody Dana-Farber’s Core Values: Impact; Excellence; Compassion & Respect; and Discovery every day. Add value to the Dana-Farber community by seeking opportunities to collaborate across the Institute. Foster an ethical, positive, results-oriented culture founded on open communication. 

     

    Responsible for assisting the entire Division with reaching financial goals.

     

    This position will be responsible for evaluating existing programs as assigned as well as exploring new philanthropic revenue streams which may include new event locations, formats, sources of support and new business models.

     

    This position will evaluate current programs and create and execute approved plans to expand and diversity the donors to and participants for the events assigned in order to broaden our donor base and create even more inclusive events.

     

    APPLICATION REQUIREMENTS:

    Resume and cover letter required with application submission.

     

    PRIMARY DUTIES AND RESPONSIBILITIES:

    • Revenue responsibility $300,000
    • Conduct 45 donor visits annually with volunteers and stand-alone third-party event managers and complete call reports with relevant notes and information from these visits
    • Assist Senior Associate Director in implementing segmentation, messaging, and marketing of various initiatives to increase retention, recruitment, and fundraising for the event
    • Assist Senior Associate Director by managing marketing projects and working with the Philanthropy Communications, Digital Marketing and Informational Services, teams
      • Manage creation, production, and approvals of all Extra Mile Brunch materials
        • Materials include: Invitations, event signage, recognition materials, video, T-shirt, recognition awards, etc.
      • Update website content throughout the event cycle
        • Assist with content creation and technical aspects of launching yearly website;
        • Manage and oversee keeping Walk staff on schedule with edits, reviews, creating new documentation, etc.
      • Develop and update stewardship materials as requested
      • Manage process for Walk updates to jimmyfund.org page
      • Development, test and send Walk recruitment, fundraising, and stewardship emails in collaboration with Philanthropy Communications, Digital Marketing and Informational Services
      • Oversee event day signage plan in collaboration with Philanthropy Communications, Corporate Partnerships, and Associate Director, Logistics
      • Oversee creation, production, and approvals for Event Handbook
      • Manage approvals/circulation process for all Walk and Philanthropy Communications marketing projects
    • Develop and execute the volunteer program plans (including recruitment, fundraising, and stewardship) and yearly schedule for communications
      • Recruit 1,000+ volunteers for Walk weekend, including 65 lead volunteers
      • Manage online registration project for volunteers with IS
      • Manage all aspects of online volunteer registration form creation and web-page content in collaboration with IS, Philanthropy Communications, and Digital Marketing
      • Collaborate with Associate Director, Logistics to determine volunteer needs for Walk day
      • Draft and work with Philanthropy Communications and Online Marketing on execution of volunteer communications plan, including emails and social media posts to recruit and steward event volunteers
      • Develop and implement new strategies to grow volunteer fundraising
      • Schedule, host, and prepare materials for Volunteer Trainings (“Webinars”)
      • Manage and conduct all post-Walk volunteer debriefings
      • Oversee Volunteer Appreciation Night
    • Coordinate and manage Third Party Event program
      • Manage 5-10 external event managers and use best judgment to provide support and resources
      • Travel to STEPP event and provide event day support as needed
      • Classify and track revenue
      • Coordinate stewardship and recognition events for Third Party events as appropriate
    • Assume major responsibilities/a leadership role with regard to set up and logistics on event weekend including training staff pre-event
    • Participate in at least one other organization’s Walk event and produce report for information sharing

     

    SUPERVISORY RESPONSIBILITIES:

    Reports to Senior Associate Director, Boston Marathon® Jimmy Fund Walk. Has indirect supervisory responsibilities and seeks major decision-making authority from supervisor. The position is also programmatic in nature and a considerable amount of autonomy in decision-making when working with participants, volunteers, donors, and staff as necessary.

    • Manage Walk team interns / co-ops; (TBD pending interest/availability of other Officers).

    Qualifications

    MINIMUM JOB QUALIFICATIONS:

    Bachelor’s degree required with minimum 3-5 years’ experience in special events, donor relations, and professional fundraising.

     

    KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:

    Detail oriented with excellent verbal and written communication and organizational skills; possess the ability to work well with all DFCI Departments and donor constituencies of all levels; juggle multiple projects; and work independently in a fast-paced environment. Understanding of Microsoft Office Suite, including Access, Excel, Word, PowerPoint, and Outlook. Some travel and evening and weekend work may be required.

     

    PATIENT CONTACT:

    Yes – Patient volunteers and Third Party Event Managers.

     

    WORKING CONDITIONS:

    Workstation located in typical office setting. Some travel and evening and weekend work may be required.

     

    DFCI DISCLAIMER:
    The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. Requirements are subject to possible modification to reasonably accommodate qualified individuals with disabilities. This document does not create an employment contract, implied or otherwise, other than an “at will” employment relationship.

     

    External and internal applicants, as well as position incumbents who become disabled as defined under the Americans With Disabilities Act, must be able to perform the essential job functions (as listed) either unaided or with the assistance of a reasonable accommodation to be determined by management on a case-by-case basis.

     

    We’re hiring! Learn more about working in the Division of Philanthropy and view all open positions.

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