• Administrative Support Specialist II- Division of Patient and Family Programs and Services

    Location US-MA-Boston
    Job Posted Date 1 month ago(9/16/2019 8:57 AM)
    Job ID
    2019-16987
    Category
    Administration Support/Customer Service
    Type
    full time
    Grade
    19
  • Overview

    Located in Boston and the surrounding communities, Dana-Farber Cancer Institute brings together world renowned clinicians, innovative researchers and dedicated professionals, allies in the common mission of conquering cancer, HIV/AIDS and related diseases. Combining extremely talented people with the best technologies in a genuinely positive environment, we provide compassionate and comprehensive care to patients of all ages; we conduct research that advances treatment; we educate tomorrow's physician/researchers; we reach out to underserved members of our community; and we work with amazing partners, including other Harvard Medical School-affiliated hospitals.

    These positions provide a variety of administrative functions to staff, faculty member/s or department/s. Uses various office software to produce reports, spreadsheets, presentations or other documents as needed. Requires knowledge of Institute policies and practices and may be required to interface with senior management, cross-organizations, internal and external customers and government and community officials which require considerable tact and diplomacy.

     

    Patient Assistance Administrative Specialist in the Division of Patient and Family Programs and Services


    Monday-Friday; 8:30am - 5:00pm

     

    Exciting opportunity to work collaboratively with patients and families, providers, staff, and volunteers to help address the financial burden that often accompanies a cancer diagnosis. Reporting to the Senior Director of Patient Care Services and the Resource Office Supervisor, the Administrative Specialist oversees coordination, processing, logistics, and programmatic functioning of all requests for patient and family assistance. Duties include database entry and maintenance, document scanning and processing; form creation, preparations and submissions; consistent communication with patients, family members, providers, staff, and volunteers; report generation; purchasing and inventory; maintenance of account balances; fund transfers; programmatic development and evaluation; and process improvement - all with the utmost attention to detail, accuracy, and regard to confidentiality and sensitivity to the population being served.

    Responsibilities

    Responsibilities

    • Process requests for assistance for income-eligible patients and families
    • Routinely process large purchase orders
    • Maintain gift card inventory – tracking distribution, ordering, and mailing.
    • Enter data into web-based database
    • Assist volunteers with patient assistance and troubleshooting for any questions
    • Facilitate the fulfillment of all bill assistance and other need requests 
    • Provide coverage for the patient parking program as needed
    • Provide financial data and patient vignettes for donor reporting
    • Collaborate with resource specialists and social workers in supporting patients and families
    • Communicate programmatic changes
    • Revise systems and processes as needed

    Qualifications

    Qualifications

    • Bachelor's degree in finance, accounting, or other business field preferred
    • Minimum of 2-3 years experience coordinating and performing administrative and/or bookkeeping duties in a health care environment
    • Excellent written and oral communication skills
    • Exceptional attention to detail
    • Excellent ability to organize, prioritize and follow-through
    • Knowledgeable of computer applications including Microsoft Office, Microsoft Outlook, and Excel
    • Ability to work both independently and collaboratively
    • Ability to communicate effectively with others, including patients and families, professional staff, stakeholders, and the community-at-large
    • Ability to take initiative, problem-solve, and exercise independent judgment
    • Demonstrated ability to coordinate complex projects and other assignments
    • Ability to handle multiple tasks in a team-oriented setting
    • Strong customer service skills and the ability to interact professionally with peers, leadership and external contacts.
    • Must posses the ability to maintain confidentiality 
    • Cultural sensitivity and humility
    • Diplomacy, assertiveness, tolerance for ambiguity, and sense of humor



    Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other groups as protected by law.

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