• Executive Support Specialist I- Dept of Cancer Biology

    Location US-MA-Boston
    Job Posted Date 2 months ago(8/14/2019 5:03 PM)
    Job ID
    Administration Support/Customer Service
    full time
  • Overview

    Located in Boston and the surrounding communities, Dana-Farber Cancer Institute brings together world renowned clinicians, innovative researchers and dedicated professionals, allies in the common mission of conquering cancer, HIV/AIDS and related diseases. Combining extremely talented people with the best technologies in a genuinely positive environment, we provide compassionate and comprehensive care to patients of all ages; we conduct research that advances treatment; we educate tomorrow's physician/researchers; we reach out to underserved members of our community; and we work with amazing partners, including other Harvard Medical School-affiliated hospitals.

    To provide varying degrees of administrative support to a Faculty within the Department of Cancer Biology and their laboratories, which may include typing, filing, scheduling meetings, acting as liaison with Institute executives and offices, as well as other faculty at DFCI, HMS and internationally, assist in developing policies and procedures within the Department, and independently completing projects as assigned.


    The position provides all levels of administrative and some managerial support for multiple early, mid and later career faculty members and their laboratories in the Department of Cancer Biology. Duties include, but are not limited to:

    • Coordinating meetings and seminars, managing calendars
    • Drafting and sending correspondences, formatting CVs and processing Harvard appointments
    • Maintaining lab rosters and training tables
    • Making travel arrangements
    • Reconciling monthly p-card statements and processing employee expense reports and reimbursements,
    • Preparing PowerPoint slides,
    • Ordering and maintaining office equipment and supplies
    • Assisting faculty with recruitment and orientation of new lab staff

    The hire is a member of the Cancer Biology Business Office and reports directly to the Department Administrator or Business Manager. They will participate in Business Office projects, assist with large grant applications, provide training for new administrative staff and coverage for other administrative positions during absences, and assist with conference projects.


    The successful candidate will enjoy working in a fast-paced, diverse, multicultural environment, and will be flexible and willing to assist anyone in the Department as needed. Successful members of the team will have opportunities to develop broad knowledge of Dana-Farber institution as well as federal/state government policies and regulations regarding the conduct, funding, and finance of basic and clinical research.



    • Bachelor's degree or equivalent experience or training required. College level course work highly desirable.
    • 2-3 years experience in an office setting required, preferably supporting senior executives or professional group.
    • Experience working in an academic medical/scientific research setting or comparable technology-oriented business environment is highly preferred.
    • Excellent English language reading, writing, and speaking skills required.
    • Demonstrated ability to draft reports, correspondence and other administrative documents as needed.
    • Demonstrated ability to organize meetings and carry out complex scheduling required. 


    Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other groups as protected by law.


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