• Senior Development Assistant, Principal and Major Gifts

    Location US-MA-Brookline
    Job Posted Date 2 weeks ago(11/1/2018 1:34 PM)
    Job ID
    2019-12975
    Category
    Administration Support/Customer Service
    Type
    full time
    Grade
    18
  • Overview

    Located in Boston and the surrounding communities, Dana-Farber Cancer Institute brings together world renowned clinicians, innovative researchers and dedicated professionals, allies in the common mission of conquering cancer, HIV/AIDS and related diseases. Combining extremely talented people with the best technologies in a genuinely positive environment, we provide compassionate and comprehensive care to patients of all ages; we conduct research that advances treatment; we educate tomorrow's physician/researchers; we reach out to underserved members of our community; and we work with amazing partners, including other Harvard Medical School-affiliated hospitals.

    Responsibilities

    GENERAL SUMMARY:

    The Senior Development Assistant supports all fundraising activities for Principal and Major Gifts (PMG) and assists in teamwide strategic initiatives. In addition, the Senior Development Assistant provides administrative support for the Assistant Vice President, Principal & Major Gifts III, including managing revenue and activity reports, special projects, budgets, correspondence, scheduling meetings, mail, travel arrangements, and appointments.

     

    Embody Dana-Farber’s Core Values: Impact; Excellence; Compassion & Respect; and Discovery every day. Add value to the Dana-Farber community by seeking opportunities to collaborate across the Institute. Foster an ethical, positive, results-oriented culture founded on open communication. 

     

    Responsible for assisting the entire Division with reaching financial goals.

     

    PRIMARY DUTIES AND RESPONSIBILITIES:

    • Assist Assistant Vice President with monthly management of PMG III budget through receipt collection, purchasing card management, and monthly budget analyses.
    • Assist Assistant Vice President with PMG III business analyses, including mid-course corrections, operating plans, year-end reporting, and business plans (when applicable).
    • Assist in management and allocation of PMG III budget through opening and completing purchase orders and reviewing and organizing p-card expenses.
    • Manage correspondence, calendar, mail, travel arrangements, and appointments.
    • Distribute communications, order supplies, copy materials, fax, answer phones, etc.
    • Respond to calls and visits from major donors, prospective donors, volunteers, and sponsors.
    • Compose letters, memos, and reports, and type and mail/fax correspondence.
    • Handle specific projects pertaining to disease centers/non-disease specific areas and physicians staffed by Assistant Vice President working directly with donors/faculty and coordinating donor luncheons, visits, and dinners.
    • Process checks and gifts of securities, in coordination with gift processing and office protocols and handle terms of agreement and acknowledgements, investigate pledge status and gift payments as needed for donor inquiries and clarification for senior staff.
    • Assist in tracking new prospects, completing next steps, and conducting preliminary research on donors/prospects.
    • Respond to calls and visits from major donors, prospective donors, volunteers, and sponsors.
    • Work with Assistant Vice President to facilitate prospect strategies and stewardship.
    • Develop a strong working knowledge of ClearView, Microsoft Office, Business Objects, and other management information and tracking systems used by the Development office.
    • Create/maintain organizational and management systems and databases.
    • Develop working knowledge of PowerPoint to create slide decks for capital naming opportunities.
    • Assist in design and production of written material such as proposals, invitations, and brochures.
    • Coordinate all materials in preparation for specific projects including: Generating original correspondence, follow-up materials, acknowledgments.
    • Support Visiting Committee’s needs (coordinating speakers, logistics, meeting materials, minutes, faculty needs, action items, etc.).
    • Provide back-up support for front desk as requested.

    Qualifications

    SUPERVISORY RESPONSIBILITIES:

    Reports to Assistant Vice President of Principal and Major Gifts III. Independent decision-making on day-to-day tasks and good judgment is required for dealing with Institute donors, trustees, and senior staff and confidential information.

     

    MINIMUM JOB QUALIFICATIONS:

    Associate degree and/or administrative training degree required. As this level position is often considered a “base” for someone pursuing a Development career, a Bachelor’s degree is preferred. 1-3 years of administrative experience.

     

    KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:

    Excellent written and verbal communications skills are necessary with a strong orientation to customer service. Superior organizational skills and ability to manage a variety of projects are key. Directed and self-starting attitude with the ability to work independently as well as part of a team and work with a variety of personalities. Solid computer skills.

     

    PATIENT CONTACT:

    No.

     

    WORKING CONDITIONS:

    Work station located in typical office setting. Some over-time or weekend work is required. Some use of personal vehicle for business purposes may be required.

     

    Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other groups as protected by law.

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