• Director, Financial Operations and Analysis, Fiscal & Regulatory Management

    Location US-MA-Brookline
    Job Posted Date 4 weeks ago(10/16/2018 3:39 PM)
    Job ID
    2019-12835
    Category
    Development/Fundraising
    Type
    full time
    Grade
    25
  • Overview

    GENERAL SUMMARY: 

    The Director is responsible for the management of standardized internal and external revenue and expense reporting for Development’s Business and Service Units, Institute-wide PI’s, Business Managers, etc. This includes the creation and dissemination of approximately 25 monthly internal revenue reports and all related staff inquiries, 30+ monthly internal expense reports, quarterly Business Unit specific revenue reports, gift adjustments, and approximately 120 external monthly PI reports. The Director is also responsible for management of the completion of Division-wide forecasts, annual analyses including Cost of Funds Raised, and all ad-hoc revenue and expenditure analysis requests received by the Fiscal & Regulatory Management team.  The Director acts as liaison for several Institute departments, including: Accounts Payable, Purchasing, Financial Planning, Special Funds, General and Research Accounting, Grants and Contracts, and the Office of General Counsel (OGC).

     

    Embody Dana-Farber’s Core Values: Impact; Excellence; Compassion & Respect; and Discovery every day. Add value to the Dana-Farber community by seeking opportunities to collaborate across the Institute.  Foster an ethical, positive, results-oriented culture founded on open communication. 

     

    Responsible for assisting the entire Division with reaching financial goals.

     

    Located in Boston and the surrounding communities, Dana-Farber Cancer Institute brings together world renowned clinicians, innovative researchers and dedicated professionals, allies in the common mission of conquering cancer, HIV/AIDS and related diseases. Combining extremely talented people with the best technologies in a genuinely positive environment, we provide compassionate and comprehensive care to patients of all ages; we conduct research that advances treatment; we educate tomorrow's physician/researchers; we reach out to underserved members of our community; and we work with amazing partners, including other Harvard Medical School-affiliated hospitals.



    Responsibilities

    PRIMARY DUTIES AND RESPONSIBILITIES:

    • Facilitation of the annual budget monitoring process for the Division including: annual operating budget preparation for 30+ cost centers, the Division’s capital budget, monthly expense report distribution & follow up, and mid-year budget review and adjustment.
    • Preparation and administration of all Division consultant, service, and event venue contracts, including review and approval by OGC, and payment of contract obligations.
    • Preparation and administration of all Division sponsorship contracts, including review and approval by OGC.
    • Management of booking and tracking of all Division pledges, including quarterly written correspondence with donors regarding scheduled and past due payments.
    • Facilitation of all gifts of securities including: act as primary contact for all donors/internal staff/Finance Office/DFCI and donor’s brokers; valuation of all gifts of securities and communication of all new gifts of securities to internal and external parties.
    • Administration of corporate purchasing card program including: tracking all existing p-cardholder accounts, creating/monitoring online accounts, facilitating termination of accounts for exiting staff and coordination of new p-card acquisition and orientation for qualifying Development staff.
    • Management of booking, valuation, and reporting of in-kind gifts.
    • Facilitation of the annual audit with the Finance Office with regard to Development transactions, policies, and procedures.
    • Manage preparation of extensive revenue analyses for senior management including but not limited to:
      • Revenue projections, analyses and materials for the annual Operating Plan and midcourse correction,
      • Fiscal year-end financial reporting including revenue statistics, trends, and performance metrics,
      • Creation of the annual cost of funds raised and program cost of funds raised analyses,
    • Manage preparation of ad-hoc reporting for all Development & Jimmy Fund Business and Service Units including but not limited to:
      • Donor and fundraising event giving analyses and histories,
      • Business unit revenue analyses and trends by program/event,
      • Analysis of program/event revenue drivers, e.g. new donors vs. repeat donors, effectiveness of advertising;
    • Act as liaison with Finance/Special Funds in the preparation of fund and endowment balance reports and historical analyses;
    • Manage preparation of annual surveys for external publications, including the Chronicle of Philanthropy and other industry benchmarking analyses and surveys as required;
    • Manage special projects and requests for senior management and the board of trustees as requested;
    • Management of an Assistant Director, Senior Financial Analyst, and two Financial Analysts.

     

    SUPERVISORY RESPONSIBILITIES:

    Reports to Assistant Vice President of Fiscal & Regulatory Management. Directly supervises an Assistant Director, a Senior Financial Analyst, and a Financial Operations Analyst.

    Qualifications

    MINIMUM JOB QUALIFICATIONS:

    Bachelor’s degree required with concentration in accounting/finance and Master’s degree or 8-10 years’ experience, with a background in fiscal/regulatory-related issues.

     

    KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:

    Ability to work independently with superior verbal communication, organizational, and writing skills, and demonstrated ability to lead and mentor. Must be detailed-oriented, analytical, self-directed, and work well with a variety of personalities. Acute knowledge of Microsoft Office Suite, particularly Word and Excel, are absolutely required.

     

    PATIENT CONTACT:

    No.

     

    WORKING CONDITIONS:

    Office in typical office setting. Some evening or weekend work may be required.  Some use of personal vehicle for business purposes may be required.

     

    DFCI DISCLAIMER:
    The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification.  It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.  Requirements are subject to possible modification to reasonably accommodate qualified individuals with disabilities.  This document does not create an employment contract, implied or otherwise, other than an “at will” employment relationship.

     

    External and internal applicants, as well as position incumbents who become disabled as defined under the Americans With Disabilities Act, must be able to perform the essential job functions (as listed) either unaided or with the assistance of a reasonable accommodation to be determined by management on a case-by-case basis.

     

    We’re hiring! Learn more about working in the Development & the Jimmy Fund office and view all open positions.

     

    Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other groups as protected by law.

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