• Executive Support Specialist I

    Location US-MA-Boston
    Job Posted Date 2 months ago(10/2/2018 10:45 PM)
    Job ID
    2019-12725
    Category
    Administration Support/Customer Service
    Type
    full time
    Grade
    20
  • Overview

    Located in Boston and the surrounding communities, Dana-Farber Cancer Institute brings together world renowned clinicians, innovative researchers and dedicated professionals, allies in the common mission of conquering cancer, HIV/AIDS and related diseases. Combining extremely talented people with the best technologies in a genuinely positive environment, we provide compassionate and comprehensive care to patients of all ages; we conduct research that advances treatment; we educate tomorrow's physician/researchers; we reach out to underserved members of our community; and we work with amazing partners, including other Harvard Medical School-affiliated hospitals.

    To provide varying degrees of administrative support to a member of the Executive Management Group, which may include typing, filing, scheduling meetings, managing subordinate support staff, acting as liaison with other Institute executives, developing policies and procedures, independently completing projects as assigned.

    Responsibilities

    • Will provide managerial, administrative, or secretarial support for executives and may include supporting, managing and developing designated programs, or projects as directed. 
    • Job functions range and are focused on administrative matters related to program or project development and maintenance and individual executive support. 
    • Provides knowledgeable and skilled general administrative support to senior executive. Duties to include advanced communications support, screening calls, and determining appropriate action in response to all inquiries. Provides general administrative support, preparing documents and correspondence that may be highly confidential or politically sensitive in nature. Plans and coordinates meetings and schedules. May coordinate conferences or other group meetings. Participates in coordination of department/program activities and plans and coordinates administrative compliance-related actions. Ensures reports and other documents are prepared in a timely manner. Manages the executive's calendar; triages issues as they arise; may act as the executive's designee in specified areas as directed.

     

    Qualifications

    • Bachelor's degree or equivalent experience or training required. College level course work highly desirable.
    • 2-3 years experience in an office setting required, preferably supporting a senior executive or professional group.
    • Experience working in an academic medical/scientific research setting or comparable technology-oriented business environment is highly preferred.
    • Excellent English language reading, writing, and speaking skills required.
    • Demonstrated ability to draft reports, correspondence and other administrative documents as needed.
    • Demonstrated ability to organize meetings and carry out complex scheduling required. 





    Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other groups as protected by law.

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