• Development Assistant, Boston Marathon® Jimmy Fund Walk

    Location US-MA-Brookline
    Job Posted Date 3 weeks ago(3 weeks ago)
    Job ID
    2018-11991
    Category
    Development/Fundraising
    Type
    full time
    Grade
    17
  • Overview

    Located in Boston and the surrounding communities, Dana-Farber Cancer Institute brings together world renowned clinicians, innovative researchers and dedicated professionals, allies in the common mission of conquering cancer, HIV/AIDS and related diseases. Combining extremely talented people with the best technologies in a genuinely positive environment, we provide compassionate and comprehensive care to patients of all ages; we conduct research that advances treatment; we educate tomorrow's physician/researchers; we reach out to underserved members of our community; and we work with amazing partners, including other Harvard Medical School-affiliated hospitals.

     

    Responsibilities

    GENERAL SUMMARY:

    The Development Assistant provides administrative support and is responsible for assisting the Assistant Director and the entire Boston Marathon Jimmy Fund Walk Business Unit to reach financial goals.

     

    Embody Dana-Farber’s Core Values: Impact; Excellence; Compassion & Respect; and Discovery every day. Add value to the Dana-Farber community by seeking opportunities to collaborate across the Institute. Foster an ethical, positive, results-oriented culture founded on open communication. 

     

    PRIMARY DUTIES AND RESPONSIBILITIES:

    Internal – Development Office Related

    • Schedule meetings for Walk staff as required, make necessary arrangements, and take meeting minutes if required;
    • Collaborate with Corporate Partnerships, IS, Development Communications, and Online Marketing on a weekly basis including organizing and distributing meeting minutes;
    • Develop an advanced knowledge of Blackbaud Sphere, Luminate Online, Clearview, and EMS software systems and any other management information and tracking systems;
    • In collaboration with Assistant Director (Logistics), act as a liaison to internal IS team to monitor function and performance of Jimmy Fund Walk website, Facebook application, and Mobile application; explore enhancements to the website; and create more efficient reporting;
    • Support the Assistant Director (Logistics) in management of business unit budget by processing all vendor invoices, creating and tracking purchase orders, maintaining and tracking business unit expenses;
    • Purchase, store, distribute, and maintain inventory of all Walk materials, including marketing collateral, merchandise, and event weekend supplies;
    • Maintain organization and inventory of Walk materials in storage room and in Walk area;
    • Assume major responsibilities/a leadership role with regard to set-up and logistics on event weekend;
    • Assume major responsibilities/a leadership role with regard to set-up and logistics for Extra Mile Brunch;
    • Provide regular support for front desk and related duties as requested and needed;
    • Participate in at least one other organization’s event.

     

    External – Walk Participant Related

    • Revenue Responsibility $45,405;
    • Assist with registration of Walk participants;
    • Compile weekly reports of Walk revenue and participants;
    • Maintain a portfolio of 10 participants to cultivate and/or retain participants as revenue generating visits;
    • Assist in the maintenance of all event records and files;
    • Respond to calls and emails from participants, volunteers, donors, and inquiries at large: determine the urgency of the situation. Suggest appropriate responses and inform supervisor when the situation merits his/her attention;
    • Fulfill requests for printed materials and other Walk collateral from participants, volunteers, and teams;
    • Process gifts, matching gifts, and acknowledgements as required;
    • Mail/fax various correspondence, memos, and reports;

     

    SUPERVISORY RESPONSIBILITIES:

    Reports to the Assistant Director, Boston MarathonÒ Jimmy Fund Walk. Major decision-making authority comes from direct supervisor, however, independent decision-making on day-to-day tasks and good judgment is required for dealing with participants, volunteers, donors, interns, etc.

    Qualifications

    MINIMUM JOB QUALIFICATIONS:

    Associate degree and/or administrative training degree required, Bachelor’s degree preferred. 0-2 years of administrative experience.

     

    KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:

    Strong written and verbal communications skills are necessary with a strong orientation to customer service. Superior organizational skills and ability to manage a variety of projects are key. Solid computer skills and competency in Microsoft Office Suite products is absolutely necessary. Overtime and weekend work required.

     

    PATIENT CONTACT:

    No.

     

    WORKING CONDITIONS:

    Workstation located in typical office setting. Some overtime required.

    Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other groups as protected by law.

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