• Program Coordinator - Early Drug Development Center

    Location US-MA-Boston
    Job Posted Date 2 months ago(2 months ago)
    Job ID
    2018-11842
    Category
    Administration Support/Customer Service
    Type
    full time
    Grade
    20
  • Overview

    Located in Boston and the surrounding communities, Dana-Farber Cancer Institute brings together world renowned clinicians, innovative researchers and dedicated professionals, allies in the common mission of conquering cancer, HIV/AIDS and related diseases. Combining extremely talented people with the best technologies in a genuinely positive environment, we provide compassionate and comprehensive care to patients of all ages; we conduct research that advances treatment; we educate tomorrow's physician/researchers; we reach out to underserved members of our community; and we work with amazing partners, including other Harvard Medical School-affiliated hospitals.


    The Program Coordinator provides direct support to the Director of the Early Drug Development Center (EDDC)/ Principal Investigator of the National Cancer Institute (NCI) Experimental Therapeutics Clinical Trials Network (ETCTN), co-ordinating meetings of the working group, manuscript preparation and other documents, as well as support to other EDDC providers and nurses. Responsibilities include coordination of project functions, including organization of staff and research meetings. The position serves as a liaison between program staff, patients, and referring physicians. Requires knowledge of Institute policies and practices and may be required to interface with senior management, cross-organizations, and industry, government or community officials, requiring considerable tact and diplomacy.

    Responsibilities

    This role has a high degree of independent functionality, and takes a proactive approach to managing workflows and projects. 

        • Responsible for complex calendar management of the individuals supported.
        • Provide support to research nurses, including assisting them with the retrieval of patient records and/or data.  
        • Plays a leadership role in organizing events, including coordination of activities between institutions.
        • Assists with manuscript preparation for publication (including proofreading and editing). 
        • Coordinates travel arrangements & reimbursement for individual supported, as well as laboratory personnel, postdoctoral candidates and visiting speakers. 
        • Takes initiative in creating original letters on behalf of individual supported for review/edit.
        • Responsible for independently updating CV following HMS guidelines.
        • Prepare monthly expense reports, purchasing card reconciliations, requests for vendor payments and patient reimbursements.
        • Responsible for maintaining academic and hospital appointment processes, and the maintenance of licenses, credentialing and certifications.  
        • Responsible for general office duties such as copying, filing, faxing and sorting mail.
        • Will cover for other administrative support staff during absences.

    Qualifications

    • Bachelors degree, and 3-5 years experience in an office setting, including at least 2 years experience providing support.
    • Experience working in a medical or scientific research setting or comparable technology-oriented business environment is required.
    • Excellent written and oral communication skills.
    • Knowledgeable of computer applications including Microsoft Office, Microsoft Outlook, PowerPoint, and Excel.
    • Strong customer service skills and the ability to interact professionally with peers, leadership and external contacts.
    • Must possess the ability to maintain confidentiality and pay attention to detail.
    • Excellent ability to organize, prioritize and follow-through. 
    • Excellent attention to detail and proofreading.
    • Operates independently with established guidelines for the majority of duties.





    Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other groups as protected by law.

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