• Administrative Support Specialist I - Cantor Center

    Location US-MA-Boston
    Job Posted Date 2 weeks ago(7/5/2018 8:14 AM)
    Job ID
    2018-11702
    Category
    Administration Support/Customer Service
    Type
    full time
    Grade
    18
  • Overview

    Located in Boston, Dana Farber Cancer Institute brings together world renowned clinicians, innovative researchers and dedicated professionals, allies in the common mission of conquering cancer, HIV/AIDS and related diseases. The Phyllis F. Cantor Center is the research center for a multidisciplinary department in an ambulatory cancer care setting affiliated with the Dana-Farber/Harvard Cancer Center. Our mission is to reduce the burden of cancer through scholarly inquiry and rigorous clinical research focused on the patient/family experience of living with a predisposition to, a diagnosis of, or survivorship of, cancer.

     

    The Cantor Center seeks and Administrative Specialist to provide administrative support to the Director, faculty, and staff in a dynamic and fast-paced research environment.

    Responsibilities

    Primary Responsibilities:

    • Complex calendar management for Director of Center and Nurse Scientists, as well as other staff as needed (internal and external meetings/events)
    • Scheduling meetings for Director, Nurse Scientists, and Cantor Center staff and providing logistical support
    • Coordinates travel arrangements for individuals supported, and as necessary postdoctoral candidates and visiting speakers or consultants
    • Prepares and submits monthly expense reports, reviews and reconciles departmental credit card purchases, processes requests for vendor payments
    • Assists with the orientation of new staff members
    • Coordinates office moves and relocations
    • Document preparation and maintenance, including CVs, correspondence, references, Excel spreadsheets, PowerPoint presentations and manuscript preparation as needed; establishing and maintaining filing systems and online project workspaces
    • Ordering office and project supplies using institutional requisitioning system
    • Triaging phone calls and responding appropriately to all inquiries; responsible for general office duties such as copying, filing, faxing, maintaining contact lists, sorting mail, greeting visitors, and general cleanliness of office area

    Additional Responsibilities:

    • Responsible for maintaining department website with up-to-date, current/relevant information on the DFCI internet; liaison with Communications department for revisions/updates to public website
    • Building issues: submit work order requests on behalf of staff e.g. signage, lighting, heating; serve as liaison with building management as well as DFCI Facilities

     

    Qualifications

    Qualifications

    • Bachelor's degree preferred
    • Minimum of 3-5 years relevant experience working in an academic research setting or comparable business environment is preferred.
    • Exemplary written and oral communication skills.
    • Must possess good judgment, strong personal initiative and the ability to work independently on multiple assignments at once.
    • Advanced experience with MSOffice and Outlook required. Proficiency in Adobe Acrobat and graphic design software preferred.
    • Strong customer service skills and the ability to interact professionally with peers, leadership and external contacts.
    • Must possess the ability to maintain confidentiality and pay attention to detail.
    • Excellent ability to organize, prioritize and follow-through. 

    Preferred Skills

    • Experience in copyediting, graphic design & brochure creation:
      • Design & produce graphic presentations, patient study-related brochures, and conference posters for large-scale events (nationally & internationally)
      • Format, proofread, edit & create graphic elements for publications, scholarly manuscripts, grant submissions & IRB review
      • Advise/assist DFCI staff with posters and PowerPoint presentations

    Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other groups as protected by law.

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