• Development Assistant, Development Administration

    Location US-MA-Brookline
    Job Posted Date 3 weeks ago(6/27/2018 12:07 PM)
    Job ID
    2018-11681
    Category
    Development/Fundraising
    Type
    full time
    Grade
    17
  • Overview

    Located in Boston and the surrounding communities, Dana-Farber Cancer Institute brings together world renowned clinicians, innovative researchers and dedicated professionals, allies in the common mission of conquering cancer, HIV/AIDS and related diseases. Combining extremely talented people with the best technologies in a genuinely positive environment, we provide compassionate and comprehensive care to patients of all ages; we conduct research that advances treatment; we educate tomorrow's physician/researchers; we reach out to underserved members of our community; and we work with amazing partners, including other Harvard Medical School-affiliated hospitals.

     

    Responsibilities

    GENERAL SUMMARY:

    The Development Assistant provides administrative support for the Assistant Vice President and Assistant Director of Development Administration. The Development Administration team is responsible for personnel, operations, policy, and general office support for the Division of Development & the Jimmy Fund. Administration acts as the liaison to the Institute’s Human Resources Office, assisting managers and staff with the hiring process, professional development, and career guidance. In additional to staffing, Administration also manages facilities, telecommunications, mailroom, and operations for the Development Office and provides general office support to the Division.

     

    Embody Dana-Farber’s Core Values: Impact; Excellence; Compassion & Respect; and Discovery every day. Add value to the Dana-Farber community by seeking opportunities to collaborate across the Institute. Foster an ethical, positive, results-oriented culture founded on open communication. 

     

    PRIMARY DUTIES AND RESPONSIBILITIES:

    • Administrative Support:

     

      • Provide administrative support for the Assistant Vice President and Assistant Director of Development Administration. This includes but is not limited to; calendar maintenance, reviewing and editing documents, responding to general administration requests and questions, and maintaining Division supplies. 
    • Operations:

     

      • Serve as the Division’s liaison to Telecommunications, General Services, and Facilities including Ricoh, FedEx, and Atlas Waters;
      • Oversee content and distribution of weekly Division newsletter to all staff;
      • Assist with the coordination of facilities projects (moves, painting, etc.);
      • Serve as backup for front desk responsibilities: answering phones, distributing mail, packages, faxes, etc.; provides daily coverage from 4:30-5:30 pm. 
    • Staffing:

     

      • Responsible for Service Request forms for new employees to ensure telephone, computer, welcome gift, etc. are ready on first day of employment and that appropriate training has been scheduled;
      • Responsible for maintaining and updating all staff directories: Development Phone Directory, Development Assistant Directory, Development Directory, and New Hire Directory;
      • Coordinate new employee processes including scheduling orientation, compiling onboarding binders, building orientation, and other administrative tasks related to new hires;
      • Assist with the coordination of monthly Development & the Jimmy Fund Information Sessions, including RSVP tracking. 
    • Learning & Development:

     

      • Assist in planning and execution of professional development programs for the Division
      • Track Division-wide participation and prepares quarterly reports for senior management
      • Take minutes at all monthly Division meetings and edit for distribution to staff.Responsible for assisting the entire department in achieving annual goals.

    SUPERVISORY RESPONSIBILITIES:

    • Reports to Assistant Vice President and Assistant Director of Development Administration. This position does not have any supervisory responsibility.

    Qualifications

    MINIMUM JOB QUALIFICATIONS:

    Associate degree and/or administrative training degree required. As this level position is often considered a “base” for someone pursuing a Development career, a Bachelor’s degree is preferred with 0-2 years administrative experience. 

     

    KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:

    Solid computer skills and competency in Microsoft Office Suite products is necessary. Interest in Human Resources and/or Learning and Development is preferred.

     

    Excellent written and verbal communications skills are necessary with a strong orientation to customer service. Superior organizational skills and ability to manage a variety of projects are key. Directed and self-starting attitude with the ability to work independently as well as part of a team and work with a variety of personalities.

     

    PATIENT CONTACT:

    No.

     

    WORKING CONDITIONS:

    Office in typical office setting. Some evening or weekend work may be required.

    Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other groups as protected by law.

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