• Department Grants Management Specialist - Cancer Biology

    Location US-MA-Boston
    Job Posted Date 4 weeks ago(6/20/2018 5:10 PM)
    Job ID
    Research Administration
    full time
  • Overview

    Located in Boston and the surrounding communities, Dana-Farber Cancer Institute brings together world renowned clinicians, innovative researchers and dedicated professionals, allies in the common mission of conquering cancer, HIV/AIDS and related diseases. Combining extremely talented people with the best technologies in a genuinely positive environment, we provide compassionate and comprehensive care to patients of all ages; we conduct research that advances treatment; we educate tomorrow's physician/researchers; we reach out to underserved members of our community; and we work with amazing partners, including other Harvard Medical School-affiliated hospitals.

    The Dana-Farber Cancer Institute (DFCI) is committed to providing outstanding departmental management to DFCI faculty engaged in research. The purpose of the Departmental Grants Management Specialist (DGMS) is to provide support to faculty preparing grant applications (Sponsored Research) and managing finances of the faculty portfolio after the award (Finance). Finance includes managing accounts associated with grants, gifts, strategic centers, and other types of funding. This position provides financial information, guidance, analysis and support to faculty. Sponsored Research includes reviewing sponsor eligibility and application requirements and being responsible for the entire award application excluding scientific content. Some positions are more heavily weighted on either Sponsored Research or Finance depending on the scope of the particular position and the needs of the department over time. In addition to the grant management responsibilities described, the position may include special projects either within the department or across departments, supervising junior staff, training, and mentoring.


    • Provides financial ($) support for multiple Independent Investigators (II's) and their laboratory staff for pre- and post-award financial management and planning.
    • Develops budgets and budget justifications for award proposals
    • Upon award, finalizes the budget and works with Grants & Contracts and Research Accounting to get the award set up properly in a timely manner.
    • Reviews Notice of Award for any budgetary or other restrictions/requirements. Works with faculty to assure understanding of reporting and other requirements of PI.
    • Reviews budget adjustments, restrictions, required responses with faculty and ensures a timely response to the sponsor. 
    • Manages budget spending to guidelines, monitoring and reviewing allocation of research funds, grant balances and charges, ensuring appropriate use of funds under investigator control, both in terms of sponsor/external regulations and Institute policy. Calculates overhead and fringe benefit charges; purchases equipment; ensures payment of salaries.
    • Compiles and analyzes fiscal data; develops updates, disseminates accurate and complete financial information to ensure compliance with all requirements of externally funded programs.performs related duties as assigned.
    • Maintains and updates financial projections 18-24 months in advance and meets monthly with each II to review and discuss adjustment to the financial plans for their laboratories.   This may include finding the appropriate presentation (spreadsheet, graph, etc.) to best present this data for each II to best understand their finances.
    • It is necessary to provide each laboratory with spending guidelines, enforce DFCI, local, State and Federal spending policies as they may apply to each funding source and ensure proper compliance. 
    • Provide support and back-up for absences of other financial staff, take on department-wide assignments or funds, as needed.
    • Participate in all Business Office meeting, mandatory DFCI meetings, as determined by the Departmental Administrator.
    • Performs related duties as assigned.


    • Bachelor's degree or equicalend experience is required and 5-8 years of experience.
    • Sponsored Research (Pre- Award) experience is preferred but not required. This includes but is not limited to:
      • Understanding sponsor guidelines and helping investigators adhere to them when applying for grants.
      • Ensuring that all parts of the grant (excluding scientific content) are correct prior to submission.
      • General accounting or grants accounting experience preferred but not required. This includes but is not limited to:
      • Expense tracking and budgeting
      • Financial projections
    • Maintains professional demeanor at all times.
    • Attention to detail.
    • Ability to work within a team environment.
    • Excellent organizational and project management skills.
    • Must have excellent communication skills (written and verbal) and be able to work with a wide variety of faculty and staff.
    • General computer skills include working with MS Word, MS Excel, and MS Outlook. PeopleSoft experience is a plus.
    • Ability to proactively set priorities and multi-task.
    • Meets high service excellence standards.

    Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other groups as protected by law.


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