• Intellectual Property Coordinator

    Location US-MA-Brookline
    Job Posted Date 2 weeks ago(6/10/2018 8:37 PM)
    Job ID
    Administration Support/Customer Service
    full time
  • Overview

    Located in Boston and the surrounding communities, Dana-Farber Cancer Institute brings together world renowned clinicians, innovative researchers and dedicated professionals, allies in the common mission of conquering cancer, HIV/AIDS and related diseases. Combining extremely talented people with the best technologies in a genuinely positive environment, we provide compassionate and comprehensive care to patients of all ages; we conduct research that advances treatment; we educate tomorrow's physician/researchers; we reach out to underserved members of our community; and we work with amazing partners, including other Harvard Medical School-affiliated hospitals.

    These positions provide a variety of administrative functions to staff, faculty member/s or department/s. Uses various office software to produce reports, spreadsheets, presentations or other documents as needed. Requires knowledge of Institute policies and practices and may be required to interface with senior management, cross-organizations, internal and external customers and government and community officials which require considerable tact and diplomacy.


    With direct supervision, provides intellectual property support as follows:  


    • Serves as primary contact for intellectual property-related inquiries and requests from faculty and staff members, law firms, licensing entities, and collaborating institutions.
    • Reviews and processes all intellectual property-related correspondence including all electronic mail sent to the Intellectual Property Docketing Inbox.
    • Coordinates Patent Committee meetings, keeps minutes, and corresponds with outside counsel regarding Patent Committee decisions.
    • Works closely with technology transfer professionals in the Belfer Office for Dana-Farber Innovations to support marketing, sponsorship, licensing, and compliance efforts.
    • Prepares newly-received intellectual property disclosures for review by the Intellectual Property Counsel.
    • Enters new assets, deadlines, and documents into the online database of Institute intellectual property assets.
    • Prepares docket reports tracking intellectual property disclosures, assets, and deadlines
    • Submits renewal service payments to patent offices via the online provider interface.
    • Assists with the supervision of law firms in the acquisition and maintenance of intellectual property assets by editing and commenting on law firm invoices prior to review by the Intellectual Property Counsel.
    • Researches and responds to requests for protection filing documents and statuses.
    • Maintains electronic and/or hardcopy files of signed documents and trademark specimens.
    • May be responsible for quality checks on existing data in the online database of Institute intellectual property assets.
    • May be responsible for preparing intellectual property assignment and declaration documents, coordinating their execution by faculty and staff members, and recording them with patent offices.
    • May be responsible for preparing Power of Attorney documents, coordinating their execution by the Intellectual Property Counsel, and recording them with patent offices.
    • May perform duties related to other special projects as required.


    Bachelor’s degree required and/or a minimum of 3-5 years relevant experience working with intellectual property preferably in a legal or scientific research setting or comparable technology-oriented business environment.  Demonstrated ability to draft correspondence and have exemplary oral and written communication skills.  Advanced computer skills are required, and experience with intellectual property database and/or renewal service provider software is preferred.  A certain degree of creativity and flexibility is required as well as reliance on experience and judgment to solve problems and plan and accomplish goals.


    Knowledge, Skills and Required abilities


    • Outstanding written and oral communication skills.
    • Excellent attention to detail and research abilities.
    • Extensive experience with Microsoft Office (Word, Outlook, and Excel) and other computer applications.
    • Exceptional organization skills and adeptness at prioritizing tasks.
    • Strong customer service skills and professionalism.
    • Respect for and willingness to protect highly confidential and sensitive information.


    Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other groups as protected by law.


    Sorry the Share function is not working properly at this moment. Please refresh the page and try again later.
    Share on your newsfeed

    Connect With Us!

    Not ready to apply? Connect with us for general consideration.