• Senior Associate, Development

    Location US-MA-Brookline
    Job Posted Date 3 weeks ago(6/6/2018 11:47 AM)
    Job ID
    2018-11385
    Category
    Development/Fundraising
    Type
    full time
    Grade
    19
  • Overview

    Located in Boston and the surrounding communities, Dana-Farber Cancer Institute brings together world renowned clinicians, innovative researchers and dedicated professionals, allies in the common mission of conquering cancer, HIV/AIDS and related diseases. Combining extremely talented people with the best technologies in a genuinely positive environment, we provide compassionate and comprehensive care to patients of all ages; we conduct research that advances treatment; we educate tomorrow's physician/researchers; we reach out to underserved members of our community; and we work with amazing partners, including other Harvard Medical School-affiliated hospitals.

    Responsibilities

    PRIMARY DUTIES AND RESPONSIBILITIES:

    • Manage Associate VP’s calendar, phone messages, correspondence, and mail;
    • Schedule meetings, create agendas and meeting materials, and prepare Associate VP for daily activity;
    • Provide prospect management support to Associate VP by drafting and proofing acknowledgements, stewardship letters, call reports, and briefings; processing gifts; conducting preliminary research on donors/prospects; and tracking gift discussions and portfolio activity in Clearview.       Assist in design and production of written material such as charts, proposals, and PowerPoint presentations;
    • Coordinate administration of the Dana-Farber Leadership Council (DFLC), a volunteer fundraising council comprised of business and community leaders. Tasks include: managing and updating the DFLC members only website; managing the membership roster; tracking results and ensuring that members meet council requirements; planning, managing and attending all Council events; planning and managing stewardship initiatives; overseeing all DFLC-related social media; and assisting with the strategic management of the council;
    • Facilitate weekly corporate prospect assignment process for Annual Giving, Corporate & Foundation Relations, Corporate Partnerships and Jimmy Fund business units;
    • Coordinate Division-wide Corporate Moves Management meetings, including scheduling monthly meetings, preparing agendas, working with Development Research, compiling meeting materials, and taking minutes.
    • Provide administrative support for regional fundraising relationships with satellites and affiliates (facilitating review of fundraising materials from affiliates, scheduling site visits and meetings, etc. as needed);
    • Assist with strategic planning, analysis and reporting; Compile regular reports on quarterly/annual activity for Annual Giving, Corporate & Foundation Relations, and Gift Planning business units and summaries of activity for Associate VP;
    • Respond to written inquiries, calls, and visits from individual donors and corporate contacts by determining the nature and urgency of the inquiry, suggesting and implementing appropriate response(s), and informing Associate VP when situation merits his/her attention;
    • Provide back-up to Executive Assistant for SVP of Development & the Jimmy Fund;
    • Provides back-up to the Executive Assistant on trustee patient referrals and other important friends of the Institute referrals;
    • Interact with institute volunteers, faculty, and staff and act as overall liaison with other business units within the DFCI Development and Jimmy Fund office;
    • Interact with key donors, prospects, and sponsors on confidential matters;
    • Develop working knowledge of the fundraising system and/or other management information and tracking systems; provide training to all corporation and foundation staff
    • Maintain hard copy and electronic files for Associate VP;
    • Responsible for assisting the entire division in reaching financial goals.

     

    SUPERVISORY RESPONSIBILITIES:

    Reports to Associate VP of Development. This position does not have any supervisory responsibility and will seek major decision-making authority from direct supervisor. However, independent decision-making on day-to-day tasks and good judgment is required for dealing with Institute donors, trustees, and senior staff and confidential information. This individual will be a resource for other administrative staff.

    Qualifications

    MINIMUM JOB QUALIFICATIONS:

    Associate degree and/or administrative training degree required; bachelor’s degree preferred. 2-3 years administrative experience.

     

    KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:

    Excellent written and verbal communications skills, strong orientation to customer service and donor relations, superior organizational and project management skills, and a directed and self-starting attitude are all required. Expertise with numbers and Excel spreadsheets, as well as strong proofreading skills are necessary. Solid computer skills and competency in Microsoft Office Suite products and excellent administrative skills are necessary. Experience with PledgeMaker fundraising software is a plus. A high degree of confidentiality must always be exercised.

     

    PATIENT CONTACT:

    No.

     

    WORKING CONDITIONS:

    Workstation located in typical office setting. Some over-time or weekend work may be required. Some use of personal vehicle for business purposes may be required.

     

    Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other groups as protected by law.

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