• Development Assistant, Corporate and Foundation Relations

    Location US-MA-Brookline
    Job Posted Date 3 weeks ago(6/6/2018 11:49 AM)
    Job ID
    2018-11371
    Category
    Development/Fundraising
    Type
    full time
    Grade
    17
  • Overview

    Located in Boston and the surrounding communities, Dana-Farber Cancer Institute brings together world renowned clinicians, innovative researchers and dedicated professionals, allies in the common mission of conquering cancer, HIV/AIDS and related diseases. Combining extremely talented people with the best technologies in a genuinely positive environment, we provide compassionate and comprehensive care to patients of all ages; we conduct research that advances treatment; we educate tomorrow's physician/researchers; we reach out to underserved members of our community; and we work with amazing partners, including other Harvard Medical School-affiliated hospitals.

     

    Responsibilities

    GENERAL SUMMARY:

    The Development Assistant provides administrative support to one Assistant Director and one Director of Corporate & Foundation Relations, including managing daily team operations, composing original written materials, undertaking special projects and representing the department across the Division and the Institute.

     

    Embody Dana-Farber’s Core Values: Impact; Excellence; Compassion & Respect; and Discovery every day. Add value to the Dana-Farber community by seeking opportunities to collaborate across the Institute. Foster an ethical, positive, results-oriented culture founded on open communication. 

     

    Responsible for assisting the entire Division with reaching financial goals.

     

    PRIMARY DUTIES AND RESPONSIBILITIES:

    • Compose original internal and external correspondence including briefings, call reports, cover letters, acknowledgments, communication about publications, and other correspondence; type, format, proofread/edit, and email/fax/mail correspondence;
    • Assist in design and production of written material such as proposals and brochures, including using Adobe Acrobat;
    • Work with C&F staff, Institute staff, physicians and fellows for collection and preparation of proposal components, e.g. budgets, attachments, supporting documents, etc.;
    • Steward C&F proposals and correspondence through approval and signature process, including travel to and from Institute for signature pick-up and delivery, and act as liaison to office of President and CEO and principal investigators;
    • Update and maintain acknowledgment log to ensure timely recognition of gifts;
    • Perform data entry in client management software, including donor contacts and information about gifts/pledges, visits and communication; maintain central files;
    • Utilize prospect management tracking system and reports due database to manage team interactions with faculty and donors on a regular basis to offer opportunity to connect and build relationships;
    • Identify and track funding opportunities and new prospective funders, and prepare written summaries for circulation; compile appropriate opportunities as requested into spreadsheets for meetings with faculty and fellows;
    • Research pledge histories and grant requirements for donor correspondence as assigned;
    • Schedule meetings and donor visits, including reserving space and parking, ordering food, overseeing set-up and operation of audio/visual equipment and staffing meetings;
    • Copy and scan materials, email/fax, answer phones, facilitate reimbursements, etc.;
    • Interact with Institute senior staff, physicians, volunteers, sponsors, donors, and prospects on highly confidential matters;
    • Respond to calls and visits from donors, prospective donors, volunteers and sponsors; determine priority of the situation; suggest response and refer to/inform supervisor(s) as appropriate;
    • Assist with or manage special projects, such as the coordination of C&F donor recognition in the annual Honor Roll publication, gifts in kind, and others as assigned;
    • Coordinate across internal business and service units to advance Division-wide financial and administrative goals.  

    SUPERVISORY RESPONSIBILITIES:

    Reports to a Director and Assistant Director of C&F. This position does not have any supervisory responsibility and will seek major decision-making authority from direct supervisors. However, independent decision-making on day-to-day tasks, initiative and good judgment are required for dealing with Institute donors, trustees, and senior staff involving confidential information.

    Qualifications

    MINIMUM JOB QUALIFICATIONS:

    Associate’s degree and/or administrative training degree required. As this level position is often considered a “base” for someone pursuing a Development career, a Bachelor’s degree is preferred. A minimum of 0-2 years of administrative experience is necessary and previous Development experience is preferred.

     

    KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:

    Excellent written and verbal communications skills are necessary with a strong orientation to customer service. Superior organizational skills and ability to manage a variety of projects are key. Directed and self-starting attitude with the ability to work independently as well as part of a team and work with a variety of personalities. Solid computer skills and competency in Microsoft Office Suite products is absolutely necessary. High degree of discretion must always be exercised.

     

    PATIENT CONTACT:

    No.

     

    WORKING CONDITIONS:

    Workstation located in typical office setting. Some overtime may be required. Some use of personal vehicle for business purposes may be required.



    Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other groups as protected by law.

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