• Development Assistant, Principal and Major Gifts

    Location US-MA-Brookline
    Job Posted Date 3 weeks ago(5/4/2018 12:52 PM)
    Job ID
    2018-10841
    Category
    Development/Fundraising
    Type
    full time
    Grade
    17
  • Overview

    Located in Boston and the surrounding communities, Dana-Farber Cancer Institute brings together world renowned clinicians, innovative researchers and dedicated professionals, allies in the common mission of conquering cancer, HIV/AIDS and related diseases. Combining extremely talented people with the best technologies in a genuinely positive environment, we provide compassionate and comprehensive care to patients of all ages; we conduct research that advances treatment; we educate tomorrow's physician/researchers; we reach out to underserved members of our community; and we work with amazing partners, including other Harvard Medical School-affiliated hospitals.

     

    Responsibilities

    GENERAL SUMMARY:

    The Development Assistant provides administrative support to two Assistant Director to Director level staff, including managing correspondence, scheduling meetings, data entry, travel arrangements, and appointments.

     

    Embody Dana-Farber’s Core Values: Impact; Excellence; Compassion & Respect; and Discovery every day. Add value to the Dana-Farber community by seeking opportunities to collaborate across the Institute. Foster an ethical, positive, results-oriented culture founded on open communication. 

     

    Responsible for assisting the entire Division with reaching financial goals.

     

    PRIMARY DUTIES AND RESPONSIBILITIES:

    • Create/maintain organizational and management systems and databases;
    • Assist Principal and Major Gifts team members in tracking prospects, completing next steps, and conducting preliminary research on donors/prospects;
    • Develop a working knowledge of Clearview, Sphere, Excel, and other management information and tracking systems used by the Development office;
    • Respond to calls and visits from major donors, prospective donors, volunteers, and sponsors;
    • Compose letters, emails, and other correspondence
    • Create, manage, and update reports;
    • Handle specific projects pertaining to disease centers and physicians staffed by manager/s;
    • Process checks and gifts of securities, in coordination with gift processing and office protocols and handle terms of agreement and acknowledgements, investigate pledge status and gift payments as needed for donor inquiries and clarification for senior staff;
    • Assist in design and production of written material such as proposals and brochures;
    • Coordinate all materials in preparation for specific projects including: generating original correspondence, follow-up materials, and acknowledgments;
    • Support Visiting Committees and other event needs (coordinating speakers, logistics, meeting materials, minutes, faculty needs, action items, etc.) and/or special constituencies/events;
    • Order supplies, copy materials, fax, answer phones, etc.;
    • Provide back-up support for front desk as requested.
    • Responsible for assisting the entire department, including other business units, reach financial goals.

     

    SUPERVISORY RESPONSIBILITIES:

    Reports to two Assistant Director to Director level staff on Principal and Major Gifts. This position has some supervisory responsibilities of interns/temps, but will seek major decision-making authority from direct supervisor. However, independent decision-making on day-to-day tasks and good judgment is required for dealing with Institute donors, trustees, and senior staff and confidential information.

    Qualifications

    MINIMUM JOB QUALIFICATIONS:

    Associate degree and/or administrative training degree required. As this level position is often considered a “base” for someone pursuing a Development career, a Bachelor’s degree is preferred. 0-2 years of administrative experience.

     

    KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:

    Excellent written and verbal communications skills are necessary with a strong orientation to customer service. Superior organizational skills and ability to manage a variety of fast-paced projects are key. Directed and self-starting attitude with the ability to work independently as well as part of a team and work with a variety of personalities. Solid computer skills and competency in Microsoft Office Suite products, especially Excel, is absolutely necessary.

     

    PATIENT CONTACT:

    No.

     

    WORKING CONDITIONS:

    Workstation located in typical office setting. Some overtime or weekend work is required.   Some use of personal vehicle for business purposes may be required.



    Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other groups as protected by law.

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