• Research Operations Manager - Department of Biostatistics and Computational Biology

    Location US-MA-Boston
    Job Posted Date 2 weeks ago(4/5/2018 9:11 PM)
    Job ID
    2018-10350
    Category
    Hidden (24997)
    Type
    full time
    Grade
    21
  • Overview

    Located in Boston and the surrounding communities, Dana-Farber Cancer Institute brings together world renowned clinicians, innovative researchers and dedicated professionals, allies in the common mission of conquering cancer, HIV/AIDS and related diseases. Combining extremely talented people with the best technologies in a genuinely positive environment, we provide compassionate and comprehensive care to patients of all ages; we conduct research that advances treatment; we educate tomorrow's physician/researchers; we reach out to underserved members of our community; and we work with amazing partners, including other Harvard Medical School-affiliated hospitals.

    This position is responsible for facilitating the Department’s research operations through management of the department’s wet and dry spaces.  Responsibilities include oversight of the Department’s space as well as its equipment so as to ensure a high functioning research environment.

     

    The Research Operations Manager will liaise with Facilities, Environmental Health and Safety, General Services, Purchasing, other central departments, and research operations managers in other departments.  This position will represent the Department of Biostatistics and Computational Biology on Institute-wide wet lab research operational committees.    

     

    The Research Operations Manager will report directly to the Department Administrator and will work closely with PIs and managers in the different wet and dry lab locations, as well as the Department’s Business Office.

    Responsibilities

    Facilities/Space

    • Responsible for the management, coordination, and oversight of the department’s physical space (dry and wet laboratories).
    • Maintain floor plans and seating charts for all departmental space. Update and maintain Insite and Dollar Density applications.
    • Work with Department leadership on space assignments
    • Develop and oversee emergency evacuation plans.
    • Work with departmental grants managers to assign appropriate cost centers to purchase orders
    • As needed, proactively place work orders and follow-up on repair requests.
    • Participate in Departmental needs assessment, design, and planning for minor work requests and major renovations.
    • Implementation of renovations to dept facilities, e.g. offices, labs, and core facilities.
    • Coordinate access to and maintenance of departmental core facilities, e.g. warm rooms, cold rooms, autoclave/ wash rooms, imaging / graphics rooms, radioisotope rooms, tissue culture rooms, equipment rooms.

     

    Lab Moves

    • Coordinate lab moves including preparing new PI space and ensuring departing wet lab staff have completed all termination processes.
    • Oversee wet lab departure from DFCI: Obtain capital equipment inventory- instruct lab staff in the proper cleaning and labeling of this equipment as per Property Management Policies and Procedures Manual; coordinate approval for removal of equipment by departing faculty; coordinate reassignment to other labs for equipment  to remain at DFCI; coordinate removal and disposal of obsolete equipment; coordinate chemical and radioactive materials disposal; arrange for lab cleaning and safety certification.

     

    Equipment

    • Coordinate the department’s capital equipment requests (excluding the Computing Facility)
    • Submit capital equipment purchases (excluding the Computing Facility)

     

    Wet Labs

    • Create and maintain a database of department core equipment to facilitate availability across the department, and to help evaluate capital equipment requests. The database is to include the annual cost of shared equipment maintenance contracts and supplies across the department to assist faculty in budgeting for these costs on grants. Work with individual labs to maintain equipment lists including maintenance contracts and asset tags. 
    • Negotiate service contracts and coordinate preventive maintenance of core equipment
    • Collaborate with faculty and lab personnel to assess capital equipment and new technologies needs in the department and obtain quotes, specifications, etc.
    • Consider feasible ways to support upkeep of equipment in individual labs (from vendor referrals to processing the work orders)
    • Bring vendors to the department to demonstrate and provide training to dept staff on new instrumentation.
    • Coordinate the delivery and installation of new equipment
    • Develop and oversee use of centralized, on-line calendars for selected equipment, as needed.
    • Coordinate annual federal fixed asset review

    Dry Labs

    • Responsible for oversight of business equipment such as copiers, scanners, and data storage/shredders, as well as kitchen equipment.
    • As needed maintain furniture inventory
    • Work in collaboration with Department’s business office to ensure all dry lab business/kitchen equipment is maintained and cataloged.

     

    Wet Laboratory Operations / Safety / Compliance

    • Monitors DFCI CAMS (Critical Alarm Monitoring System) in the Department in collaboration with individual laboratories.
    • Ensure that Lab Safety and Radiation Safety Officers are assigned for each lab and that they understand their responsibilities.
    • Establish, with Laboratory Safety Officers, procedures for use of individual and core facilities that will allow monitoring for compliance with safe lab practice. (access codes, written procedures, etc)
    • Ensure that all Laboratory Safety Officers receive updated information and training as needed.
    • Ensures all wet lab staff are compliant with DFCI, NIH, and sponsor mandatory trainings.
    • Responsible for distribution and cataloguing of laboratory notebooks
    • Assist PI and lab supervisors with teaching, training, orientation, in-service and continuing education for laboratory staff.
    • Perform walk-through of the department laboratories and core areas on a regular basis and with members of the Safety Office as needed to assess compliance with Institute Safety policies. Report variances from correct procedures to the Laboratory Safety Officer and/or safety office and/or DA / Independent Investigator as appropriate.

     

     

    Qualifications

    • Bachelor degree, with a major in science.  If degree is not in science then laboratory experience is preferred. 
    • Experience in management of research laboratory in the field of biological sciences, with 3-5 years of research management is preferred
    • Familiarity with cancer research laboratory operations including equipment maintenance, safety, compliance, and record keeping.
    • Exceptional people management and organization skills, with demonstrated ability to multi-task to enable many concurrent projects in a complex, fast paced environment.
    • Excellent quantitative, analytic, and problem solving skills to evaluate all aspects of a problem opportunity and make or facilitate appropriate and timely decisions.
    • Excellent interpersonal skills, including the ability and willingness to work closely with other colleagues as a team; experience and comfort in working with individuals with diverse backgrounds and differing viewpoints; openness to new ideas.
    • Proficiency in Word, Excel, PowerPoint.

    Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other groups as protected by law.

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